Thursday, August 22, 2019

The Best Ways to Use Technology In Your Small Business

We live in a digital and technological world, and there is so much at our fingertips. And as a small business owner, there are many ways that you can be using technology to make sure that your business runs in smarter and more effective ways. There will be tech that will help to make your business run more efficiently, as well as tech that can help to make process more versatile or flexible, which can be a natural progression for a lot of the processes that you might already have in place in your business. If your business doesn’t currently use tech too much, then it does take time and money to get it all in place. But there are many benefits to your business, so that any short-lived challenges can be quickly overcome by the transitional process.

With that in mind, here are some of the areas of your small business where technology can help, and just how the tech can help to make a difference. Are there any areas that you think you’d like to look into? It would be great to hear what you think.

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Productivity

Being able to see who is doing what and when they are doing it, is really important for your business. You can see where help is needed, where retraining is needed, and what is holding things up. If there are problem areas, then being able to deal with it sooner rather than later, can make a big difference. With that in mind, here are some of the tools and tech that can help the productivity of your business.

  • Time tracking software can be a great tool to see who is doing what, and how long they are spending on it. If a task that you know takes no longer than an hour, is taking the same employee over two hours each time, then you can see what is going wrong.
  • Being able to use things like project management tools and task management tools to help you to stay on top of your daily business jobs and responsibilities can be an easy win.
  • Email management can b time consuming, but there are stellar email management systems out there that can make a difference and help you to stay on top of messages, replies, and new messages.

Money

Money and cash flow can be a big problem for a small business, especially when there is a lack of it. So using technology to help to track cash flow and things like invoices, can be a really good idea. Think about something like blockchain technology, for example. You might be wondering to yourself, what is blockchain technology? In simple terms, a blockchain, is a growing list of records that are linked using cryptography. Each block contains a hash of the previous block, with things like a timestamp, and some transaction data.

The reason why this technology can be good for business is that, simply by design, it is resistant to modification of the data, making it pretty secure for things like banking and money. Another perk is the possibility to initiate transactions all day and at any time, and in the fastest way. Besides, the security of it, guaranteed by the innovation, can also contribute to the safety of operations.

Other technology to help with money for your small business could include:

  • An online invoice service can help to track who has been invoiced, what they have been invoiced, and then can easily mark when payments have been made. It keeps everything all in one place and reduces the need for paperwork.
  • There are lots of apps for invoices and for tax purposes, making doing tax returns much simpler, as well as working out expenses.
  • If you have an accountant that handles business transactions and things like tax for you, then you can easily send them files online with technology, to help to streamline their work.
The Best Ways to Use Technology In Your Small Business 1

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Marketing

In the day and age that we live in marketing as really changed from what it looked like only a number of years ago. Online marketing is a much bigger thing than it ever has been, but there are plenty of technological tools to help you along the way.

  • There is software that allows you to create and upload a marketing plan, making it easier for all employees to see it, rather than having to wait for a meeting (as it is rare to get everyone all in one place these days).
  • We have the benefit of social media to help us with a lot of marketing, so using those sites and apps, and their unique tools like live video and so on, can be a really great feature.
  • Blogging is a really great part of online marketing as it can help to spread the word about your business, as well as help to get you to rank higher up on search engines.

Collaboration

When you work well as a team, it really help the business to grow. But because of the way that a lot of us now work, with things like flexible working and remote working, we need to make sure that we are using technology to our benefit, so that the collaboration and learning around the business can keep working and keep working well.

  • It can be hard to get everyone in the office at the same time, and you may even have team members or contractors that live elsewhere. So make the most of teleconferencing so that you can all stay in touch and keep up to date, wherever you all are.
  • The cloud is a great tool to be using, as it can be used for sharing files and data, as well as used for data storage. All businesses need to be making the most of it.
  • When your team are online, it can be really handy to just have them to message each other quickly can easily through an online messaging system. A simple thing that can make everyday in the office easier, and help to boost productivity.

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