How to Setup Version Control for File Organization

Sorting Through the Headaches

Think of a library.

Then think of the hefty responsibility of sorting, stacking, lifting, piling, dumping, packing, loading and driving new materials constantly on a daily basis, in and out, 24/7, nonstop until you drop.

Multiply that intensity by ten and turn the 24/7 into a 48/100 deal (which logistically isn’t possible, unless you were an alien from outer space), and that’s what you get when you’re dealing with file organization on the computer.

It’s a big deal. The setup can run into glitches, too, leaving you with important documents that have become irreparably damaged without any chance for redemption; and unfortunately the mainframe has scrapped old versions, leaving you high and dry. Deleting files can be a dangerous thing, right?

file organization and management

A Way to Organize Your Files

No need to worry anymore- there’s a way to keep everything old and new without worry.  Consider cloud computing now; the definition of this form of computer system management is the ability to pool computer programming resources into one big batch, or a “cloud,” hence the term. A developer can simply click the link to any “cloud” and get a plethora of different techniques at his/her disposal. It’s also that cloud computing provides the advantage of allowing users the ability to utilize what is called “version control.” It’s a method of saving important files on your computer automatically.

How Do You Set Up Version Control?

In order to set up Version Control, you have to change the way Windows displays dates for files on the mainframe. Typically, dates are, for example, listed as: 5/10/2003. Know that if you have file names with any forward slashes, Windows will get confused, as forward slashes typically are used to determine folders. This is how you do it:

  • Enter the Control Panel, Regional and Language – When you’re on the desktop, pull up the control panel and click on the regional tab, followed by the language button. It’ll take you to the options you need in order to change the date.
  • Hit the Customize, Date tab, and Separator – You’ll then see a ‘Customize’ tab that also includes a ‘date’ option. Click on it, and you’ll be given the option of the kind of ‘separator’ to use(from forward slash to hyphen or period, ex: 5.10.2003 or 5-10-2003). That goes back to the Windows confusion; you eliminate it completely by changing the separator.
  • Download the Batch File for Editing – This step is the actual download of your ‘version control,’ allowing you freedom to have your computer regularly update all files with backups in a separate folder. All files end up in the C:\ drive.
  • Last But Not Least…Set Up a Windows Scheduled Task – The last step is simple; just set up Windows to automatically schedule backups, and voila! You’re done with all the file organization worries.

No More Headaches.

While online organization and cloud computing may be the rage, one misstep and it’s like a domino effect; everything comes crumbling down. You need a failsafe to protect all your documents. Version Control, without a doubt, is the way to go.

What are some programs or homemade version control processes you use?

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